embedded world | All information for exhibitors
Pen checks off boxes on a checklist
blue graphical background

Important information and dates at a glance

Here you will find all important information and to-dos concerning your trade fair appearance at embedded world. Please also note the deadlines for service orders and booking of marketing services.

Information about your participation in embedded world 

  • Your personal exhibitor area
    In your personal exhibitor area , you manage the most important tools in one central location with just one login. The following services are available to you in the exhibitor area: 
    • Your participation at a glance
      In your personal exhibitor area, you will find information about your current exhibition space, contact persons and deadlines as well as an overview of your past events.
    • Online stand application incl. co-exhibitor registration
      In your personal exhibitor area, you can register your stand space and register and manage your co-exhibitors.
    • Online ExhibitorShop
      In the ExhibitorShop, you order everything for your succesful trade fair appearance, find important information as well as permits and the stand construction checklist. You can create a partner login for stand builders/agencies so that they can order services themselves.
    • TicketCenter
      In the TicketCenter, you can order and manage your exhibitor passes as well as set-up and dismantling passes. In addition, you can use it to invite your customers.

    You can find more information about the login under item "Login data".

     
  • Login data

    You will find the login data for your personal exhibitor area in your stand space confirmation, which you receive by e-mail.

    The login data are personalized for data protection reasons. After logging in for the first time, you will therefore be asked to change the password.  If you have problems logging in to the exhibitor area, you can renew your password at any time by clicking the "Request password" button.

     

     


  • Your stand position

    You can find your stand number in your stand space confirmation that you receive by e-mail. The hall plans for embedded world 2025 will be updated weekly from October 2024 and can be found on our website: to the floor plans.

    A detailed plan of your stand space can be found in the ExhibitorShop under Documents/ Uploads.

  • Invoice

    You will receive the invoice for your stand space at embedded world in autumn 2024 by e-mail. The e-mail address is embeddedworld-invoice@nuernbergmesse.de. Please note that the stand area as well as the obligatory services (including marketing services, AUMA fee, waste disposal service) will be invoiced in one invoice via NürnbergMesse GmbH. 

    Other services such as complete rental stands, electricity, parking tickets will be invoiced by NürnbergMesse GmbH or the relevant service partners of NürnbergMesse separately. If you are not sure whether an invoice sender is a ServicePartner of NurembergMesse, please contact us. Our ServicePartners can be found here:

  • Stand construction 

    When planning your stand construction, please take our technical guidelines for your trade fair presentation into account and read them carefully. Please also complete our stand construction / stand construction and fire protection checklist in the ExhibitorShop.

    Please make sure to read our Technical Regulations carefully.

    Would you like to plan your stand individually and need support? In addition to our online stand configurator, our colleagues will be happy to answer any questions you may have about stand construction. Feel free to contact the stand construction team at stand.services@nuernbergmesse.de or by telephone on +49 911 8606 8050.

  • Express surcharges

    Please order your services at your earliest convenience in the online exhibitor shop. Orders can be made in the online ExhibitorShop from autumn 2024.

    Please note, that additional express surcharges of up to 100% may apply for orders placed at short notice.

  • All-inclusive package

    The All-inclusive package is your all-round carefree package. The All-inclusive package can be booked for 9 and 12 sqm inline stands and for 12 sqm corner stands. It includes stand construction and additional services in addition to the stand space. 

    The following services are already included:

    • Stand rental
    • AUMA fee
    • Waste disposal service
    • Exhibitor passes
    • Stand construction and dismantling passes
    • Stand partition walls, white
    • Booth with lockable revolving door, white
    • Rips carpeting
    • Lattice girder with panel
    • Logo digitally printed on the panel
    • Furniture group white, consisting of 1x table and 3x chair
    • 1x counter, white, lockable
    • 1x wastepaper basket
    • 1x coat rack
    • 1x LED spotlight, per full 3 sqm stand area
    • 3kW power connection incl. consumption
    • Basic and runtime cleaning

    Our service partner Messebau Wörnlein will contact you in good time to obtain the information required for stand construction (in particular your company logo). If you have any questions about the all-inclusive stand construction, you are welcome to contact our service partner Messebau Wörnlein directly: info@woernlein.de

     
  • TicketCenter
    The TicketCenter is all about managing your passes and inviting your customers. You can access the TicketCenter via your personal exhibitor area. For the login use your customer number and your password. If necessary, you can generate or request your password again by clicking on the "Request password" button.

    You can find video tutorials on how to manage exhibitor passes here.

    If you have further questions about the TicketCenter, you are very welcome to contact our TicketCenter support team at +49 911 86 06 88 20 or by e-mail.
  • Pass management

    Order, register and manage your exhibitor passes and assembly and dismantling passes in the TicketCenter. Each exhibitor will be given free passes according to stand size for his exhibition stand and operating personnel. 3 passes will be issued for up to 10 m² stand space, plus 2 passes for each further full 10 m². These tickets are valid during duration and during assembling and dismantling time.

    Any additional exhibitor passes needed can be purchased for entitled persons at a price of EUR 25 each plus VAT at the statutory rate. The total amount of assembling and dismantling passes is regardless of your booth space and for free. After the event, you will only be charged for the exhibitor passes actually used, minus your free quota. Additional assembly and dismantling passes can be ordered in the TicketCenter.

    You can find video tutorials on how to manage exhibitor passes here.

  • Invitation campaign

    With your personal voucher code you can invite your customers to visit embedded world 2025 free of charge. You will not incur any additional costs. You will receive the code by e-mail in autumn 2024. 

    Just share your voucher code with your customers! Vouchers can already be redeemed at www.embedded-world.de/voucher. 

    In our invitation booster you will find useful tips on inviting your customers and contacts to embedded world 2025 and promoting your trade fair participation.

  • Branding TicketShop
    Brand your TicketShop in your corporate design! Take advantage of the opportunity to brand your personal TicketShop. Customers who receive an invitation from you via a voucher code will be taken directly to your branded TicketShop upon entering the code. Accompany your customer during their registration process- and even throughout admission to the exhibition. The branding options can be found under Marketing Options in your TicketCenter. This service is included in your marketing services and free of charge.
  • Assembly and dismantling times

    Assembly:
    Friday, 7 March 2025, 07:00 - 24:00
    Saturday, 8 March 2025, 07:00 - 24:00
    Sunday, 9 March 2025, 07:00 - 24:00
    Monday, 10 March 2025, 07:00 - 20:00

    Booked exhibition stands whose construction has not been started by Monday (last day of construction), March 10, 2025, 3:00 PM, will be designed by the organizer, unless otherwise informed. Any costs arising from this will be borne by the exhibitor.

    Please note that it will only be possible to approve early set-up to a very limited extent for the embedded world Exhibition&Conference. Please contact us in time for further information.

    Dismantling:
    Thursday, 13 March 2025, 17:00 - 24:00
    Friday, 14 March 2025, 07:00 - 24:00
    Saturday, 15 March 2025, 07:00 - 19:00

    Access to the halls during the periods for assembly and dismantling is only possible with special passes. Please note that these passes are invalid outside the specified periods.

    Please make sure to register your verhicles and book your time slots during set-up and dismantling times via our new digital trade fair logistics system TransITfair. Only with a registration and slot booking you are allowed to enter the loading yards. Further information can be found on our website: https://www.embedded-world.de/en/exhibit/plan-your-stand/transitfair

    For questions, please feel free to reach out to our logistic support: logistic.support@nuernbergmesse.de or +49 911 8606 6400.

     

     

     
  • Social Media Assets

    In our invitation booster you will find useful tips on inviting your customers and contacts to embedded world 2025 and promoting your trade fair participation.

    You can also use our social media assets to promote your participation at embedded world. You can personalize the official event graphic. You are also welcome to tag us in your social media posts and use the official hashtags #embeddedworld and #ew25, because together we can achieve more - reach, interaction, likes.

  • Marketing services

    With your binding registration as an exhibitor, you automatically book our obligatory Marketing Services (price 1,290 euros). This will effectively draw attention to your booth at embedded world. The following marketing services are included for you: 

    • Online profile on www.embedded-world.com
    • Company listing in official print and online media
    • Social media assets
    • Branding TicketShop (individual branding of the TicketShop with your logo)
    • Invitation management tool
    • Pass management (Exhibitor passes for booth staff and service providers)
    • Display of press releases
    • Other marketing services

    A detailed listing of all marketing services can be found in the Special Conditions for Participation.

  • Exclusive Marketing

    Our exclusive marketing gives your advertising campaign the individual touch - before, during and after your trade fair appearance. We offer you effective advertising measures for all media. Put your company in the spotlight. 

    Please note: these are not the marketing services included in the stand space, but additional marketing opportunities to increase the awareness for your company and your presence at embedded world. All opportunities can be found in our Online ExhibitorShop under marketing services. For further questions, please feel free to reach out to Michelle Eiser.

  • Speaking slot in our exhibitor forum

    Would you like to present your company, products and services to the community at the exhibition?

    Then apply for a speaking slot at the Exhibitors Forum with your product and/or company presentation. Following your 20-minute presentation (pre-recorded, as a live stream or on-site) you will have 10 minutes to exchange ideas with your audience. Excluded are topics with conference character or related to conference topics.

  • Digital event platform

    Use the embedded world digital event platform as a networking opportunity - before, during and after the trade fair. Find and save interesting exhibitor and product profiles, make appointments and get an overview with the digital hall plan. You can also network with the community after the event or watch recorded presentations.

    The digital event platform will be available until 31.07.2024. Further information and important notes on using the digital event platform can be found here:

  • ServicePartners
    To ensure that your trade fair participation is a complete success, our ServicePartners will be happy to assist you. You can find an overview of all ServicePartners and their contact details here:
     

Important deadlines

We have summarized the most important deadlines and dates for you. Be sure to take a look at our checklist and make sure you don't miss any deadlines. You can also find the checklist again in the ExhibitorShop at the top right.